At Hart Plain Junior School, we are committed to protecting the personal data of our pupils and families. This summary outlines how we collect, use, and share personal information in line with the UK General Data Protection Regulation (UK GDPR).

You are encouraged to read the full Privacy Notice for Parents and Carers and understand our obligations to you. A copy can be requested from the school office or found on the GDPR page and below. 

Anyone who works for, or acts on behalf of the school are made aware of and should comply with our Privacy Notice and our data protection procedures.  

Why We Collect Data

We collect and use pupil data to:

• Support learning and monitor progress
• Provide pastoral care and ensure pupil safety
• Meet legal obligations (e.g. DfE data collections)
• Plan and improve our services

What We Collect

We may collect:

• Contact details and personal identifiers
• Attendance and assessment records
• Medical, behavioural, and safeguarding information
• Special educational needs (SEN) data
• Photographs and CCTV images

How We Use and Share Data

• Data is used for educational and safeguarding purposes.
• We share data with trusted parties such as the Department for Education (DfE), local authorities, exam boards, and educational software providers.
• We do not share personal data without consent unless legally required.

How long do we keep personal information?

We will keep all personal information securely in accordance with the Hampshire Schools Retention Schedule. If you have any questions about how our retention policy is applied or wish to request that personal information that you no longer believe to be relevant is considered for erasure, please contact the school office. 

Your Rights

Under UK GDPR, you have the right to:

• Access your or your child’s data
• Request corrections or deletions
• Object to certain uses of data
• Raise concerns with the school or the Information Commissioner’s Office (ICO)
• If we are relying on your consent as a means to process personal information, you may withdraw that consent at any time. 

Contact Us

For questions, concerns or data access requests, please contact:

• Email: adminoffice@hartplain-jun.hants.sch.uk
• Phone: 02392 263200
• Data Protection Officer: Mrs K Wedderburn