At Hart Plain Junior School, we are committed to protecting your child’s personal information and being transparent about how we use it.

Why we collect information

We collect and use pupil information to:

• Support learning and monitor progress
• Provide pastoral care and keep children safe
• Communicate with families
• Improve our services
• Meet legal requirements from the Department for Education (DfE)

What information we collect

We collect a range of information about pupils, including:

• Basic details (name, address, contact information)
• Attendance and assessment results
• Medical information (e.g. allergies, conditions, medication)
• Special educational needs
• Behaviour and safeguarding information
• Photographs and CCTV images

How we collect it

Information is collected from:

• Parents/carers (forms and online systems)
• Previous schools
• Local authorities and the DfE
• Secure school systems

How we use and store information

• We store data securely and only keep it as long as necessary
• We use trusted systems such as Arbor (for pupil records and communication) and Medical Tracker (for health information)
• We may use digital and AI systems, but no decisions are made solely by automated systems

Who we share information with

We only share information when necessary and lawful, including with:

• The Department for Education (DfE)
• The local authority
• Other schools (when pupils move)
• Ofsted and regulators
• Health and support services
• Approved service providers

Some data is shared with the National Pupil Database (NPD) for research and education planning.

Your rights

You have the right to:

• Access the information we hold about you or your child
• Request corrections if information is inaccurate
• Object to how data is used in some circumstances
• Raise concerns with the school or the Information Commissioner’s Office (ICO)

Contact us

If you have any questions about your data:

• Data Protection Officer: Mrs K Wedderburn
• Email: k.wedderburn@hartplain-jun.hants.sch.uk
• Phone: 02392 263200

We collect only what we need, keep it safe, use it responsibly, and always aim to act in the best interests of your child.